Question 1

What is an AI Receptionist and how does it work?

Accepted Answer

An AI Receptionist is an intelligent phone answering system that uses natural language processing to handle incoming calls 24/7. It can answer questions, schedule appointments, qualify leads, and provide information about your business—all while sounding natural and professional. It's also capable of outbound call campaigns for appointment reminders, follow-ups, and patient outreach. The AI learns your business specifics and integrates with your existing systems like calendars and CRM software.

Question 2

How much does an AI Receptionist cost?

Accepted Answer

Pricing is custom and depends on your practice's call volume, the integrations needed (e.g., Dentrix Ascend, Open Dental, Go High Level), and your overall practice size. We don't believe in one-size-fits-all pricing. Book a free demo and we'll put together a quote tailored specifically to your business.

Question 3

Is the AI Receptionist HIPAA compliant for healthcare practices?

Accepted Answer

Yes, our AI Receptionist is fully HIPAA compliant and designed specifically for healthcare practices including dental offices, medical clinics, and specialty practices. We use enterprise-grade encryption, secure data handling protocols, and sign Business Associate Agreements (BAAs) with all healthcare clients.

Question 4

Can the AI Receptionist integrate with my practice management software?

Accepted Answer

Absolutely! Our AI Receptionist integrates with popular practice management systems including Dentrix Ascend, OpenDental, Denticon, and many others. We also integrate with CRM platforms like Go High Level, and popular scheduling tools. During setup, we configure all integrations specific to your workflow.

Question 5

What happens if the AI can't answer a caller's question?

Accepted Answer

The AI is designed to handle the vast majority of calls, but for complex situations, it can seamlessly transfer calls to a live team member or take a detailed message for callback. You can customize escalation rules based on call type, time of day, or specific caller needs.

Question 6

How long does it take to set up an AI Receptionist?

Accepted Answer

Most implementations take 2-3 weeks from start to finish. This includes gathering your business information, configuring FAQs and call flows, integrating with your systems, and thorough testing before going live. We handle all the technical setup—you just provide the information about your business.

Question 7

Do you offer website design services as well?

Accepted Answer

Yes! Orbit Online provides comprehensive website design and development services. We create custom, mobile-optimized websites that are SEO-ready and designed to convert visitors into customers. Many clients bundle our AI Receptionist with a new website for a complete digital transformation.

Question 8

Can I try the AI Receptionist before signing up?

Accepted Answer

Yes! You can call our demo AI Receptionist at (516) 588-6702 anytime to experience how it works. You'll hear firsthand how natural the conversation feels and how effectively it can handle your callers' needs.